Standard Texts

A Standard Text is a text module that is stored and can always be quickly accessed and used over and over again. The input possibilities can range from simple salutations with current customer information to legally relevant points. Using the Standard Texts function, you have the possibility to store any number of header and footer texts as well as additional Addition (in Latin: addere) is one of four basic operations in arithmetic. In primary school and in common language it is the expression used for the adding of two or more numbers. text modules, for the payment methods used, for your commercial documents.

The exact wording of a standard text is normally not saved in a plan, because a standard text usually contains only generally valid information. Only the reference to the standard text used is saved by the print layout set. If it is necessary however, that you for example often need a standard text with legally relevant contents, you can ensure that in this case the exact wording is also saved by using an additional option The word option (from Latin: optio = free will) used in computing means a choice. In CARAT it is normally used with a list box..

Click Typically the LEFT mouse button is pressed once quickly, if not specified differently. Clicking will either mark an object, or when clicking on a button, the execution of the desired activity (e.g. OK, Cancel, Close). on the Standard texts option of the Data index card Some dialogue windows are too voluminous, therefore the functions are separated into indexed groups. The subgroup names typically appear on the tab of the index card at the top of the dialogue and can be selected by clicking on the appropriate tab. of the menu ribbon.

In the Standard texts administration dialogue Dialogue, dialogue windows or dialogue fields are special windows in software applications. Dialogue windows are displayed by application programs in different situations to request input or confirmation from the user., the standard texts that are already created are displayed in an overview, with the text name, the creation date as well as the date of the last modification.

For the administration of the standard text you have symbol buttons In dialogue windows you always find one or more buttons that can be activated by clicking on them. Typical functions for buttons are e.g. OK, Cancel, Apply. Buttons are always activated by a single click with the left mouse button. available to create a new standard text, to edit an available standard text and to copy and delete a standard text. The archiving of the standard texts can be called up via the Archiving button, so that standard texts can be exported or exported standard texts can be read in again.

First click on the symbol New button in the Standard texts administration dialogue to create a new standard text. Thereupon, the input dialogue for creating a new standard text will open.

 

Start the text you want to use as header 1 always with the Second line, thus after the salutation. The salutation itself is generated when the customer address is created and added Addition (in Latin: addere) is one of four basic operations in arithmetic. In primary school and in common language it is the expression used for the adding of two or more numbers. to header text 1. Add the wrap parameter #Break# at the end of the text to header text after which a Break is to take place.

See also: The Customers Addresses

See also: The Header and Footer texts

Example: Standard text with break and without salutation for use as header text 1

Example: Print preview of a standard text with break

For creating a standard text, you also have the #PAGE BREAK# parameter available to you. A manual page break can be forced by using the #PAGE BREAK# parameter. If you use #PAGE BREAK# in a standard text, the entire text that follows this parameter will be printed on a new page. The parameter itself is of course not printed.

Without #PAGE BREAK# parameter

As you can see from the next picture, there is not enough space at the end of the page to display the entire standard text. Because of the set page margins, a part of the text is separated on the next page by the automatic page break.

With #PAGE BREAK# parameter

For the following example should be made sure by the #PAGE BREAK# parameter, that the area of the signature and the related text is not printed separately by an automatic page break.

For this standard text should the signature area not be separated from the associated text. Therefor is a #PAGE BREAK# parameter put in front of the standard text. Although in this case some room is still available on the page, a manual page break is now forced and the entire standard text is printed in its entirety on the following page.

Click on the button Default texts in the Data tab of the toolbar.

In order to generate the QR code as a default text, click on the icon New in the Manage Default Texts dialogue. Thereon, the input dialogue to create a new default text will appear.

  • First of all, enter a short and expressive title into the upper input field Text title. This will allow you to assign this text module to any form via the Print layout later on.
  • Afterwards, you can enter any text in the lower input area. Please consider that you only enter the default text in terms of content. The font type, font colour or the orientation of the text can be adjusted at a later point via Print layout. With this procedure you can format the same text module in different ways for different forms without having to re-enter the text multiple times.
  • The text that should be contained in the QR code will be entered in the field QR Code. For example, you can enter an internet address.
  • If you would like to permanently save the exact wording of the text module in the respective planning once it is use, please activate the option Always save the text with the planning. Default texts with this option activated will be asterisked with a star(*).

Info on how to assign the QR code as default text to a form either as Prefix or Suffix can be found in the CARAT Help.

Prefixes and Suffixes

 

Hint: We recommend to add a page break if you want the QR code to be shown underneath other prefixes on the first page of a document. To do so, please enter the parameter #Break# in the text field (see example texts for a QR code). Now the first page will contain only the prefixes and the QR code.

Example text for a QR code

Sample print preview for an offer (combination prefix offer with prefix QR code)

What is a barcode?
A barcode is a machine-readable display of data, usually in form of parallel lines (for 1-barcodes) or squares and dots (for 2-barcodes). This allows a fast and precise retrieval of data and the rationalisation of processes in industries such as retail, logistics, health care and others. For the decoding of a barcode you need a barcode scanner or an app on your smartphone or tablet. The lines and distances between the lines represent - dependent from the barcode type - letters, numbers, special characters or shift-out characters.

Example order number:

Printing the barcode on a document can be activated or deactivated either when creating a new default text or when editing an existing one.

Alternatively, barcodes can also be displayed in the reference line of the print layout.
See also: The reference line

How to generate a barcode:

  • First of all, please click on the function Default texts on the Data tab in the toolbar.

  • If you want to add a barcode to an existing default text, click on the Edit button.

  • If you want to create a new default text including a barcode, click on the New icon in the Manage default texts dialogue.

  • In both cases now the input dialogue Default texts (filled or empty) will appear.

  • Enter your text here for a new default text or click on the field Prefix if editing an existing default text.

  • In the field Prefix you can optionally add information, like for example the abbreviation PO to label an order number.
  • In the field Text you can add the order number for example or any suitable parameter (e.g. # 4 #) from the Legend.
  • In the field Suffix you can optionally add the current year for example in order to allow the conclusion of the creation year.
  • From the field Barcode you can select the suitable barcode type.

Example Entry of order number:

The selected barcode type defines whether you can use letters, numbers or special characters in the fields Prefix, Text or Suffix as well as the maximum length of the combined character string.

Example Document with barcode Code128